Executive Assistant

Job Description

The Executive Assistant of Dominican Veritas Ministries, Inc. (DVM) supports the Executive Director in fulfilling the organization's mission and vision. As a key member of the sponsorship staff with outward- facing responsibilities, the Executive Assistant is a friendly, diligent, professional who values Dominican Catholic education and teamwork, is excited to be part of an entrepreneurial, innovative environment, works well independently, and brings excellence to accounting processes, board member support, scheduling, communications (written and verbal), and file management. This position is fulltime, remote, with benefits.

About Dominican Veritas Ministries, Inc.
Dominican Veritas Ministries, Inc. is a non-profit, Catholic and Dominican organization, established in 2022 by five US Dominican Sister Congregations to be the canonical sponsor of an initial nine elementary and secondary Catholic schools. In the summer of 2024, four additional schools were transferred to DVM by the Dominican Sisters of Peace. DVM is responsible for the successful formation and governance of its 13 sponsored ministries, supporting the elementary and secondary schools' commitment to furthering the Catholic identity and Dominican charism with which they were founded. These efforts are accomplished through in-person gatherings, shared learning experiences, and dynamic collaboration across the entire DVM community.

Main Duties
The Executive Assistant works eight daytime hours per week, Monday through Friday. The main duties involve assisting the Executive Director with project development, business management, board engagement, travel planning, record keeping, data entry, scheduling, archiving, and email/phone correspondence, including follow-ups, confirmations, and reminders. In particular, this includes some of the following responsibilities:
Manage the Executive Director's meeting and travel calendar, and handle all travel arrangements including flights, accommodations, and ground transportation
Support invoicing and certain other accounting processes
Schedule and coordinate meetings, attend remote meetings to record and prepare meeting minutes
Organize financial documentation including the preparation of monthly expense reports
Prepare presentation slides and board meeting packets
Support dynamic communication between the Executive Director and ministry constituents
Compile project data into informative reports on assigned topics
Support Sponsorship Staff in organizing and running events, conferences, gatherings
Other duties as assigned by the Executive Director

Professional Skills
In addition to fulfilling the duties listed above, the Executive Assistant brings the following professional qualities to the role:
Organization-DVM is a remote operation and requires excellence in digital office management, including file storage and document sharing practices
Communication-excellence in written and verbal formats, able to convey information with clarity and professionalism that is consistent with the mission
Attention to detail-committed to doing things well in all work areas
Problem solving-naturally innovative with a "can-do" mindset
Connection-a natural ability to engage with and deepen relationships with the many members
of the DVM community
Timeliness- responsive to constituents' timeframes to promote the ministry
Flexibility-DVM is new and evolving and sometimes requires an adaptive approach to
completing tasks
Position Requirements
Minimum of 4+ years of Executive Assistant experience reporting to senior management; corporate experience preferred
Advanced skill with office management and productivity software, including Google Workspace, QuickBooks, Microsoft Suite, Adobe, Slack, Zoom
Full time residence in the United States
Occasional travel to conferences, meetings, etc.
Compensation: Commensurate with experience and based on 8 daily day-time hours, 40 hours Monday-Friday, the potential salary range is $60,000-$65,000 plus benefits.

Potential Start Date: Monday, September 15, 2025

To Apply:
Interested and qualified applicants are encouraged to submit the following materials to information@opveritas.org by August 20, 2025: a letter of interest, a resume, and three professional references that include their relationship to the applicant and contact information.

About the Employer

Mission
Ignited by the courageous legacy of U.S. Dominican Sisters, Dominican Veritas Ministries empowers its sponsored ministries to impart an education informed and inspired by the preaching and teaching mission of Jesus, St. Dominic de Guzman, St. Catherine of Siena, and all those who followed in their footsteps.
www.dvmop.org