Registrar

Job Description

Position Summary- The Registrar manages the accuracy, integrity, and confidentiality of student academic and enrollment records. This role oversees transcripts, grades, scheduling, and enrollment data; ensures compliance with school policies, accreditation, and regulatory requirements; administers FACTS and related student information systems; and supports families, faculty, and administration through reliable data management and responsive service.

Student Records & Academic Data Management:
-Maintain complete, accurate, confidential student academic records, including transcripts, grades, credits, attendance, enrollment, and graduation status.
-Process course registrations, schedule changes, withdrawals, transfers, and graduations in accordance with school policies.
-Ensure transcript accuracy for colleges, scholarship programs, accreditation, diocesan/state reporting, and alumni requests.
-Oversee cumulative records for current students and archived records for former students.

Student Information Systems (FACTS):
-Serve as the primary administrator for the FACTS Student Information System and related academic modules.
-Ensure accurate setup and maintenance of student profiles, course data, grading scales, and academic histories.
-Support faculty and staff in the effective use of FACTS for grading, attendance, and reporting.
-Collaborate with operations and finance teams to ensure data integrity across platforms.

Enrollment, Compliance & Reporting:
-Support admissions and re-enrollment through accurate data entry, record transitions, and reporting.
-Prepare academic reports for accreditation, standardized testing, internal analysis, and required state or diocesan submissions.
-Ensure compliance with FERPA and all applicable privacy and record-retention requirements.
-Respond to authorized data requests from colleges, testing agencies, and other third parties.

Scheduling, Academic & Administrative Support:
-Create, maintain, and update the master schedule in collaboration with academic leadership.
-Coordinate course offerings, section assignments, room utilization, instructional staffing, and graduation requirements.
-Provide data analysis to support enrollment management, course completion, and academic planning.
-Maintain registrar procedures and documentation; assist with audits, internal reviews, special projects, and institutional initiatives as assigned.

Family, Faculty & Student Support:
-Serve as a primary point of contact for families regarding transcripts, academic documentation, and record requests.
-Collaborate with counselors, administrators, and faculty to ensure student records accurately reflect academic status.
-Provide student supervision and perform other duties as assigned.

Catholic Education & Spiritual Formation:
Promote Gospel values, Catholic teachings, and a faith-centered environment through leadership, service, and professional conduct, while positively representing and supporting the school's mission.

Qualifications & Requirements
-Bachelor's degree required; background in education, administration, or data management preferred.

Experience:
-Minimum of 3-5 years of experience in a registrar, student records, or school administrative role.
-Experience with student information systems required; FACTS strongly preferred.
-Experience in a secondary or Catholic school setting preferred.

Skills and Competencies:
-Strong attention to detail, organization, and time management with a demonstrated ability to maintain accurate, confidential records.
-Excellent written and verbal communication skills.
-Proficiency with databases, spreadsheets, reporting tools, and standard office technology.
-Ability to work independently while collaborating effectively across departments, exercising sound judgment and problem-solving skills in time-sensitive situations.
-Flexibility to adapt to changing priorities in a dynamic school environment.

Physical Requirements:
-Ability to meet the physical demands of a campus and office setting, including prolonged computer use, movement between buildings, and occasional lifting of materials up to 25 pounds.

Additional Requirements:
-Must be a practicing Catholic or Christian who supports the mission of Catholic education.
-Completion of required trainings (e.g., Safe Environment Training)
-Adherence to ethical, confidentiality, grooming, and professional standards as outlined in the Employee Handbook.
-Demonstrates applicable computer proficiency

About the Employer

Through a robust college-preparatory curriculum rooted in the Catholic faith, Frassati Catholic High School will prepare students to walk on the path of true happiness. Inspired by our patron Saint Pier Giorgio Frassati, Man of the Beatitudes, graduates of Frassati Catholic will be true moral, intellectual, and civic leaders who lead others on the path to beatitude. Frassati Catholic graduates will be agents of change in all sectors of society, building a culture that embodies the truth about the human person who is destined to share in God's own divine life.
Frassati Catholic High School is a co-educational high school administered by the Dominican Sisters of St. Cecilia (Nashville Dominicans). Frassati Catholic opened with 46 students in 2013 and now serves 352 students in grades 9-12.